Website Privacy Statement
Effective Date: Tuesday 11th August
This Website Privacy Statement explains how the European CRO Federation (EUCROF) (“EUCROF”, “we”, “us”, “our”) processes personal data when you visit and interact with the EUCROF Conference website at conference.eucrof.eu.
The website has been developed and is managed on EUCROF’s behalf by Delegant. Where Delegant processes personal data in connection with the operation and management of the website, it does so on behalf of EUCROF.
For information about how EUCROF processes personal data more generally, please refer to the EUCROF Privacy Policy.
1. Information we collect and why
When you use the website, we may collect and process personal data depending on how you interact with us.
Technical website usage data
When you browse the website, certain technical information may be collected automatically, including your IP address, operating system, browser type and version, domain name and the website you visited before arriving at our site.
This information is used to operate, maintain and secure the website, monitor website activity, identify technical issues and improve website performance.
Legal basis: Legitimate interests in operating, securing and maintaining the website.
Web analytics and performance
Where you provide consent through the website’s cookie consent mechanism, we may use cookies or similar technologies to understand how visitors interact with the website and to measure and improve its performance.
Legal basis: Consent.
You can withdraw or change your consent to non-essential cookies at any time using the website’s cookie settings.
Contact and enquiry data
If you contact EUCROF using an email address or other contact method provided on the website, we may collect your name, email address and any personal information you choose to include in your message.
This information is used to respond to your enquiry and manage communications relating to the EUCROF Conference.
Legal basis: Legitimate interests in responding to enquiries and managing communications.
Conference registration and participation data
If you register to attend the EUCROF Conference or otherwise provide personal data in connection with your participation, EUCROF may collect information such as your name, email address, organisation and registration details.
This information is used to administer your conference registration, communicate with you about the conference and provide services associated with your participation.
Further information about the processing of personal data associated with conference participation is available in the EUCROF Privacy Policy.
Legal basis: Consent and/or other applicable lawful bases under the GDPR, depending on the nature and purpose of the processing.
2. Data sharing and service providers
We do not sell your personal data.
Personal data may be shared with authorised service providers supporting the organisation and operation of the EUCROF Conference and its website, including website hosting, IT, security, analytics, registration, communication and event technology providers.
Where these providers process personal data on behalf of EUCROF, they are required to provide appropriate technical and organisational safeguards and to process personal data in accordance with EUCROF’s instructions and applicable data protection law.
Delegant manages and maintains the conference website on behalf of EUCROF and may process personal data where necessary to provide these services.
Personal data may also be disclosed where required by law or to authorised recipients where necessary for the purposes described in the EUCROF Privacy Policy.
3. International data transfers
EUCROF’s general Privacy Policy states that EUCROF does not transfer Data Subjects’ Personal Data outside of the EU.
Where third-party service providers supporting the conference website or related services process personal data internationally, EUCROF will ensure that any such processing and transfer is carried out in accordance with applicable data protection legislation and that appropriate safeguards are in place where required.
4. How long we keep your personal data
Personal data collected through this website is retained only for as long as necessary for the purposes for which it was collected, or for as long as required by applicable legal or regulatory requirements.
Where personal data relates to registration for or participation in the EUCROF Conference, the applicable retention arrangements set out in the EUCROF Privacy Policy will apply.
5. Your rights
Under the GDPR, you may have the following rights in relation to your personal data:
- request access to your personal data and a copy of it;
- request correction of inaccurate or incomplete personal data;
- request erasure of your personal data where applicable;
- request restriction of processing;
- object to certain processing of your personal data;
- receive personal data you have provided to EUCROF in a portable format, where applicable; and
- withdraw your consent at any time where processing is based on consent.
To exercise your rights or ask questions about the processing of your personal data, please contact EUCROF at conference@eucrof.eu.
You also have the right to lodge a complaint with a relevant data protection supervisory authority if you believe that your personal data has not been processed in accordance with applicable data protection law.
6. Cookies
The EUCROF Conference website uses cookies and similar tracking technologies.
Some trackers are necessary for the operation of the website. Other trackers may be used to provide functionality or to measure website traffic and analyse visitor behaviour.
Where consent is required, non-essential trackers will only be used after you have provided consent through the website’s privacy choices panel.
You can manage or withdraw your cookie consent at any time through the website’s cookie settings.
For further information about the cookies and trackers used on EUCROF websites, please refer to the EUCROF Cookie Policy.
7. Third-party websites and services
The website may contain links to websites and services operated by third parties. This Website Privacy Statement applies only to the EUCROF Conference website.
EUCROF is not responsible for the privacy practices, security or content of third-party websites or services. We recommend reviewing the privacy notice of any external website or service before providing it with personal data.
8. Data controller and contact details
The data controller for personal data processed through this website is:
European CRO Federation (EUCROF)
Tappersweg 12T
2031 ET Haarlem
The Netherlands
Email: info@eucrof.eu
For further information about EUCROF’s processing of personal data, please refer to the EUCROF Privacy Policy.
9. Changes to this statement
EUCROF may update this Website Privacy Statement from time to time to reflect changes to the website, its services or applicable data protection requirements.
The latest version will be published on this website together with its effective date.
